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VACANCY

The School District of Hillsboro is accepting applications for a 1.0 FTE Administrative Assistant to support the Middle/High School and District Office.

Hours of work: Monday through Friday 7:00 a.m. until 3:30 p.m. (12 month position)

Job Summary: Responsible for providing support and clerical assistance to the Middle/High School and District Office.

Reports To: MS/HS principal, Business Manager and Superintendent

Essential Job Functions:

  • Performs required office duties including, but not limited to editing written communications, typing, filing (including electronic filing) copying, compiling materials, communicating, faxing, scanning, answering phone calls, taking messages, researching, etc.
  • Collect data using word processing and spreadsheet programs and databases includingGoogle applications.
  • Prepare, submit and distribute correspondence.
  • Assist the Business Manager with monitoring budgets.
  • Maintain and process time and attendance information for the department including processing requests for vacation, personal leave time, and other leave of absence requests.
  • Process and maintain purchase orders.
  • Develops an understanding and proficiency with the various required District’s and Department’s technology programs and data systems.
  • Maintain the Website and electronic sign.
  • Demonstrate the ability to problem solve when policies or procedures may not be clearly defined.
  • Perform other duties assigned which relate to the functions of the job.

Job Qualifications:

  • Associates degree preferred with administrative/office management experience as well as general knowledge of school operations.
  • Ability to keyboard a minimum of 60 wpm (ideal)
  • Familiarity with current office procedures and equipment such as computer, fax machine, scanner, copy machine, phone system, etc
  • Advanced experience in word processing, databases and spreadsheet applications (Microsoft and Google).
  • Experience in a fast paced office environment with demonstrated flexibility and a strong work ethic.
  • Excellent organizational skills.
  • Excellent written and oral communication skills in order to work effectively with staff, parents, students and the community.
  • Ability to exercise initiative, original thinking and judgment
  • Ability to follow oral and written instructions.
  • Ability to work independently, without close supervision.
  • Professional written and oral communication skills.
  • Customer-service orientation with the ability to be flexible.
  • Ability to maintain confidential information.
  • Provides consultation and support to staff on a daily basis.
  • Keen interest in the education of students and the quality of service they deserve.

Pre-Application Instructions:

  • Resume
  • Cover Letter
  • Letters of Recommendation
  • Custom Questions
  • Application Deadline: July 13, 2018
  • All materials must be submitted via WECAN.